Attendance-linked payrollPaid only for days actually recorded.
A hard cap on advancesNever more than wages already earned.
Bank-ready ExcelThe exact format your cooperative uses.
Built for Rwandamine owners and cooperatives
Statutory, automaticRSSB, TPR, Ejo Heza
Bank-ready Excelyour cooperative's own format
Kinyarwanda & Englishevery screen
Pay by Mobile Moneymonthly, nothing hidden
Own several mines? See them all from your phone.
Every morning: who is working, what came out of the ground, what was spent, and what Saturday's payroll will be — for every mine, on one screen. Search a worker across the whole organisation in seconds.
Workers, production, spendPer mine and combined, this month and today.
Predicted Saturday payoutYou know the cash you need before payday.
Coltan, cassiterite or mixed lotsProduction recorded the way you actually sell it.
Your mines · this monthSAMPLE DATA
WORKERS186across 3 mines
PRODUCTION4,820 kgcoltan + cassiterite
SPEND9.4MFRw, stock + payroll
SATURDAY6.1MFRw predicted payout
MINE
WORKERS
PRODUCTION
SPEND
Mine A
85
2,310 kg
4.2M
Mine B
64
1,780 kg
3.3M
Mine C
37
730 kg
1.9M
This is what you print on Saturday
One sheet per mine, with the cooperative's own heading, every deduction shown, and lines to sign. No notebook, no calculator.
Real MINELEDGER printout · sample names and figures
Your heading, your numbersCooperative name, TIN, permit and uniform code come from the form you fill once.
Every deduction visibleRSSB 6%, Ejo Heza, FPR, TPR, advances — and the net each worker takes home.
Employer cost includedRSSB 8% and the total cost to the cooperative, per worker and per mine.
Sign-off built inPrepared by · Checked by · Approved by.
The notebook isn't as reliable as you think
Handwriting mistakes
Writing 25,000 instead of 2,500 has cost real money across many mine sites.
→ Pay comes from recorded attendance, never retyped.
Workers who leave owing money
Workers given advances beyond what they've earned leave and never come back — an uncontrolled loss.
→ Advances are capped at wages already earned.
No real-time visibility
You can't know how your mine is doing unless you're physically there.
→ Every mine on one screen, live.
One system, the right screen for each person
Each person sees only what their job needs, and only their own mine.
Owner
All mines, payroll, spending, approvals and the full activity log.
Site manager
Workers, attendance, shifts, production and safety for their mine.
Accountant
Payroll, advances, the bank Excel and the printed sheet.
Stock manager
What is bought, what is given out to each mine, what is left.
Built so nobody can quietly change the numbers
Money systems earn trust when they remember everything.
✓A permanent activity logEvery important action is recorded with who and when — and it can't be edited or erased.
✓Corrections keep their historyA wrong price or sale is corrected on the record, never silently overwritten.
✓Each mine's data stays in its own laneStaff see only the mines they are assigned to.
✓Safety records tied to attendanceEvery incident shows who was really on site that day.
Made for real mine sites
About 300workers recorded at a real mine site in Rwanda
Paid the same worker twice? It can't happen.
On paper, an accountant can pay the same worker twice for the same week without anyone noticing. In MINELEDGER, a second payment for the same worker and period is refused by the system itself.
Try it on your own numbers first
See MINELEDGER working with your own workers before you decide — we walk you through a pilot on your mine.
1We set up your mineYour mine, positions, shifts and workers.
2You run a real weekAttendance every day, then Saturday's payroll — checked before you pay.
3You decideDecide if it is right for your mine. Nothing hidden.
WHERE THIS IS GOING
Mining is the beachhead
The engine underneath MINELEDGER is built for daily-wage labor in cash economies — mining is where we're proving it first. The same model extends naturally to tea, construction, and agriculture: any sector where workers are paid by the day and records are still kept on paper.
